Industries / Coaches and consultants
Back office support for coaches and consultants
Your clients pay for your thinking and your time. We handle the inbox, the calendar, the onboarding, the content and the systems behind your practice.
What can a coach or consultant delegate?
A coach or consultant can delegate almost everything except the client work itself. Common tasks are managing the inbox and calendar, onboarding new clients, sending invoices, producing content and a podcast, running the website and following up enquiries. This frees the hours that only you can bill.
Who does what?
| Task | You | Virtually On It |
|---|---|---|
| Coaching and consulting sessions | Yes | No |
| Your ideas and your point of view | Yes | No |
| Inbox and calendar | Sets the rules | Does the work |
| Client onboarding and invoices | Reviews | Does the work |
| Content, newsletter and podcast | Approves | Does the work |
| Website and booking pages | Approves | Does the work |
| Enquiry follow up | Sets the rules | Does the work |
Which work can you hand over?
Inbox and calendar
Emails sorted and answered, sessions booked and moved without you.
Client onboarding
Contracts, forms, invoices and welcome emails sent the same way every time.
Content
Your ideas turned into posts, newsletters and articles for your approval.
Podcast production
Episodes edited, show notes written and clips cut for social media.
Website and funnels
Your website, booking page and sign up forms built and kept working.
Enquiry follow up
An AI agent replies to enquiries and books discovery calls into your calendar.
How does it start?
- 1
A call about your week
Where your hours go and which of them are not client work.
- 2
A written plan
The tasks, the hours and the price.
- 3
Hand over one area first
Start with the inbox or onboarding, then add content and systems.
How is client information handled?
What we can access, and how, is agreed in writing with you before any work starts. We work inside your own tools with the logins you provide, only for the tasks in your plan, and you can remove that access at any time.
Questions coaches and consultants ask
What should a coach delegate first?
Start with the tasks that repeat every week and need no coaching skill: the inbox, the calendar and client onboarding. They free the most time for the least risk.
Can you write content in my voice?
Yes. Content is built from your own ideas, calls and recordings, then sent to you for approval before it is published.
Can you run my podcast?
Yes. You record the conversation. Editing, show notes, clips and publishing are done for you.
Do you work with the tools I already use?
Usually, yes. Your tools are checked on the first call before anything is promised.
Can I begin with a few hours a month?
Yes. Many clients begin with a few hours a month for one or two tasks.