Privacy Policy
We take your data privacy seriously. This policy explains what information we collect, why we collect it, and how we use that information. We store your information securely and will never share it with anyone. You can change your preferences at any time.
https://www.virtuallyonit.com/ or “Virtually On It” or “we” are the administrators of our websites and mobile applications, which collect information to provide better services to all of our users or you. This may include some information that can identify you, but that is not sensitive. This policy aims to help you understand the terms and conditions that govern the collection and use of such information.
All data is kept on a secure server and is managed via WordPress.
This policy applies to: https://www.virtuallyonit.com/ hereinafter referred to as “Website.”
“Website” or “Platform” shall mean and include https://www.virtuallyonit.com/, permitted mobile applications, any successor website/applications, any website of Virtually On It’s affiliates, or any other channel facilitated and permitted by Virtually On It;
Who we are
Virtually On It provides comprehensive virtual assistant services to help businesses and professionals manage their tasks efficiently. We offer a range of services, from administrative support to specialized project management, ensuring that our clients can focus on their core activities while we handle the rest. Our goal is to enhance productivity and streamline operations, offering tailored solutions to meet the unique needs of each client.
What information we may collect
Personally identifiable information
When you subscribe to receive our course updates, event invitations, and other emails, you will be asked for basic personal information that helps to identify you, such as your name, email address, organizational affiliation, and country of residence.
We collect only the personal data from you in order to provide you with the service you requested. Your personal data will be kept with us until you unsubscribe from our mailing list.
At any time, you can opt out of receiving emails from us by clicking the ‘Unsubscribe’ link at the bottom of all of our emails or by contacting us at info@virtuallyonit.com. You can also request to have your personal data modified or deleted.
Non-personally identifiable information
When you access the Website for general browsing, we do not collect any personal information from you. The only information we collect is the Internet Protocol (IP) address, browser type, operating system, the files you download, the pages you visit, and the dates/times of those visits. These do not specifically identify you. The information is used only for website traffic analysis in order to improve our websites, and we treat it confidentially.
IP Addresses
In addition, we also record your IP address, which is the Internet address of your computer, and information such as your browser type and operating system. This information helps us learn about the geographical distribution of our website visitors and the technology they use to access the Website.
For example, our photo and video competitions allow a specific IP address to vote only once. This helps us ensure that our competitions are fair and that every competitor gets an equal chance. Another example is the publication download paywall, which uses your IP address to track our publication dissemination.
Social media
If you share our content on Facebook, Twitter, or other social media accounts, we may track what content you share. This helps us improve our social media outreach.
How we will use your information
We do not use your personal data with any third party that intends to use it for direct marketing purposes unless you have provided specific consent in relation to this.
The website may share your personal data with third parties for other purposes, but only in the following circumstances:
I. With your consent
We will share personal data with third parties outside of the website when we have your consent to do so. We require explicit opt-in consent for the sharing of any sensitive personal information.
II. For legitimate interests
We will share personal data based on legitimate interests, for example, when you register for one of our events, except where such interests are overridden by your interests or fundamental rights, in which case we will request your explicit consent.
III. For processing of website’s offices in other regions
We provide your personal data to the Website’s offices in other regions for legitimate business purposes, on a “need-to-know” basis, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.
IV. For external processing (service providers)
We may engage service providers, agents, or contractors to provide services on our behalf, including to administer the Website and services available to you. These third parties may come to access or otherwise process your personal data in the course of providing these services.
The website requires such third parties, who may be based outside the country from which you have accessed the Website or service, to comply with all relevant data protection laws and security requirements in relation to your personal data, usually by way of a written agreement.
V. Compliance with laws
We will share personal data with third parties outside of the Website if we have a good-faith belief that access, use, preservation, or disclosure of the personal data is reasonably necessary to:
- Meet any applicable law, regulation, legal process, or enforceable governmental request
- Enforce applicable Terms of Use, including investigation of potential violations
- Detect, prevent, or otherwise address fraud, security, or technical issues
- Protect against harm to the rights, property, or safety of the Website, our users, or the public as required or permitted by law
How we will protect your personal information
We do not store your personal data on your mobile device or computer. We store all your personal information, including your primary information and other personal information, on secure servers.
Your data may be processed or stored outside the country, but always in accordance with data protection law, including mechanisms to lawfully transfer data across borders, and subject to strict safeguards.
How can you access your data or contact us?
As indicated above, whenever we rely on your consent to process your personal information, you have the right to withdraw your consent at any time by accessing the privacy settings on the Website or mobile application.
You also have specific rights to:
- Wherever we process data based on your consent, withdraw that consent at any time. You can do this via the privacy section of our App or Website;
- Understand and request a copy of information we hold about you. Information with us and other notes can be accessed via the website. For other information, you can make a request by email;
- Ask us to rectify or erase information we hold about you, subject to limitations relating to our obligation to store records for prescribed periods of time;
- Ask us to restrict our processing of your personal data or object to our processing; and
- Ask for your data to be provided on a portable basis.
Should you have any questions, concerns, and/or complaints about this Privacy Policy or if you would like to make any recommendations or comments to improve the quality of our Privacy Policy, please email us at info@virtuallyonit.com.